Top 2021 Virtual Employee Time Tracking Apps

Time tracking applications can be very useful for remote teams, especially those with freelancers, hourly employees, or who bill their customers by the hour. These applications can help you and your team save time and energy, while still ensuring that you can easily produce accurate timesheets and invoices. 

We researched the top time tracking softwares and put together key information about each below to help you choose which is right for your team. Make sure to factor additional features like employee monitoring, project management, or scheduling capabilities into your decision, depending on what would be most valuable for your team. All of our top picks offer a free version or free trial period, so you can test it out before committing. Click here for a detailed comparison of three top softwares.

Harvest

Best for: Companies who want to use time tracking software to unlock key information and insights about their business  

Harvest is a cloud-based time tracking tool designed for businesses of all sizes, as well as freelancers. Harvest offers easy time tracking, powerful reporting, and streamlined online invoicing to get actionable insights about your business. They have an extensive list of integrations so you can connect with tools and apps you already use. Harvest also has a sister application called Harvest Forecast, which focuses on scheduling and project management.

Features
  • Time tracking with optional start and stop timers for individual tasks
  • Apps for all devices
  • Insight into your projects and team
  • Automatically generate invoices and payment from billable time and expenses 
  • Scheduling and project tracking with Forecast
  • Integrates with over 70 popular applications, including Slack, Github, Asana, Trello, Stripe, Google, and PayPal
  • “Bank-level” security
  • Live support
  Pricing: Start with a 30-day free trial, plans start at $12 per seat per month. Click here to get a quote.  

Toggl Track

Best overall free time tracking option

Toggl Track (formerly Toggl) is a cloud based time tracking software made for teams of any size, and has options for SaaS companies, law firms and creative agencies. It is available for Android, iOS, Linux, macOS, Windows, web, or as a browser extension. It includes different options for tracking time, including timers and background tracking. When Toggle Track detects your computer has been idle while you are tracking time, you can correct your time accordingly. 

Features
  • Time tracking features: one-click timers, autotrackers, or background tracking
  • Calendar integrations to turn your calendar events into time entries
  • Over 100+ app integrations: Asana, Todoist, Trello and more
  • Pomodoro Technique setting gives you reminders if you want to work for a set amount of time and then take a short break
  • Team scheduling & management: time audits, email reminders,
  • Reporting: summary, detailed, & weekly reports
  • Project & revenue tracking: project estimates & alerts, profits vs labor costs, and a project dashboard to track progress
  Pricing: The free plan includes all the apps and core functionality, or try a paid plan for additional features, starting at $9 per month with a 30-day free trial. View full pricing and plan information here.

Clockify

Best for project teams looking for a free or low cost time tracking app

Clockify is a cloud-based time tracking solution designed to help businesses monitor their employee’s productivity, attendance and billable hours. Key features include time audit, timesheets, reminders, data exports, customizable reporting and permissions management.

With the dashboard, supervisors can examine the team’s activities and progress, and assign tasks. Managers can categorize time as per jobs, set hourly rates and compare projects’ actual time with the estimated one.

Features
  • Time tracker with ability to use timer or log manually, can log time for specific tasks or projects
  • Timesheets
  • Project dashboard and reporting see visual charts, breakdowns, and live statuses, or view project progress
  • Key integrations: Trello, Google Calendar, Asana, Jira, Github, Evernote, and more
  • Mobile applications for iOS and Android devices
  Pricing: The solution is available for free for unlimited users, or try a monthly subscription, starting at $9.99 per month to gain access to additional features. Full pricing information available here.  

Time Doctor

Best for: Individuals and teams looking to increase productivity, especially those working remotely

Time Doctor is an employee time tracking software that helps you and your team stay productive. It is suited to teams from 20 to 500 employees. It helps you monitor your virtual employees during their work hours, tracking the total time spent on different tasks while allowing team members to easily specify break time. Time Doctor monitors employee web and app usage when working, and if it detects excess time on YouTube, Facebook, or personal/non-work related sites, it alerts the user with a popup.

Features
  • Time tracking and employee monitoring
  • Online timesheets and payroll
  • Project management and budgeting
  • Productivity measuring and summary reports
  • Distraction alerts
  • Screenshots and activity level monitoring
  • Integrates with Basecamp, Asana, JIRA, Podio, Teamwork.com, Slack, Trello, GitHub, and 20 others
  Pricing: Plans vary on number of employees, starting at $7 per month per user, with a 14-day free trial. View full pricing here.  

Homebase

Best for: businesses with hourly employees

Homebase is an employee scheduling solution and time tracking software that helps human resources personnel organize and manage employee schedules, timesheets and payroll. The work time tracker is built for busy teams and employees check their schedule anywhere, online or in their app.

Features
  • Scheduling software and app
  • Budget forecaster for scheduling labor
  • Timesheets + payroll app
  • Time clock app
  • Team communication in messaging app
  • Employee hiring tool+postings to popular job boards
  Pricing: The free plan includes all the above features for teams in one location. You can choose to upgrade to paid plans with advanced features starting at 14$ per month. View pricing information here.  

Hubstaff

Best for: Growing businesses that want to maximize productivity

Hubstaff is a time tracking software focused on tracking employee’s work and productivity with screenshots, timesheets, billing, and in-depth reports, and more. The platform also includes Hubstaff Tasks, a project management platform with sprints, detailed task boards, and automated workflows, as well as Hubstaff Talent, a talent platform for finding jobs or hiring remotely.

Features Pricing: The premium plan is $10 per user per month starting at $20 for 2 users, with a 14 day free trial for all plans. View full pricing information here.   If you have any more questions about how to use time tracking software for your virtual employees, contact one of our VForce remote work experts here!