Microsoft Outlook

Microsoft Outlook is perhaps one of the most popular and powerful email and calendar programs in the world. Microsoft Outlook is popular for home and educational use but it really excels in a business environment. Outlook has a wide variety of tools to help you and your team stay organized while staying on top of your emails.

Outlook has an extremely powerful calendar tool that can help increase you and your team’s productivity. Scheduling events with other team members on Outlook is easy, with the option to view each other’s calendars. There are multiple ways to share calendars with one another, you can either share your whole calendar or just the times when you’re busy or free. You can choose the option that works best for you, keeping in mind that you also have the option to let some employees view your entire calendar and others just view the times you are free or busy.

If you’re working in a large enterprise you understand that making meeting plans with large groups of people can be a real struggle. With Outlook, when you send out an email about a potential meeting, participants can easily RSVP and if they are unable to make the meeting they can even suggest a new time.

Tracking bills and expenses are one of the most time-consuming processes for employees. Outlook automatically adds these to your calendar so you can stay on top of them. Intelligent reminders can automatically be enabled to alert you and keep you on top of your work. You can easily search to find them, saving you time and frustration.

Outlook can be accessed in a wide variety of ways to help you stay connected wherever you are. Depending on your plan, you can have access to the Outlook desktop applications to easily view and compose emails both on and offline. Outlook also has a mobile application for Android, IOS, and windows phones, allowing you to have access to your emails on the go. Outlook on the web is also available, and is a great alternative when you need to check your email on a computer that’s not your own. The web-based Outlook allows you to simply log in through a browser to send and receive emails.

Microsoft Outlook has some of the best security features on the market, making it the system of choice for banks, and government contractors alike. The program allows you to send encrypted emails to your recipients for an advanced level of security. When you encrypt a message with Outlook it automatically turns your text into undesirable scrambled ciphertext. The only person that can open and read the message is the one that has the key to unlock it. Outlook supports two different kinds of encryption, S/MIME and Microsoft 365 Message Encryption. S/MIME Encryption can be used by any outlook user, while Microsoft 365 Message Encryption is best used when sending messages within your organization. When you encrypt with Microsoft 365 Message Encryption, the “do not forward” option prevents your email from being forwarded and seen by prying eyes.

Another Powerful feature of Outlook is mentions. When sending an email you can mention someone to help get their attention and make sure they read the corresponding message. When composing an email simply type @ and the beginning of their name. When their name pops up click on it. You can sort emails in your inbox by filtering the emails you have been mentioned in.

When you send an email you might be left wondering if your recipient has read it. You can easily find this out by using read receipts. When composing an email you can simply request delivery or Read Request to be sent to you ensuring that your email was received and read. Keep in mind however, that this doesn’t work with all email platforms.

For all your Microsoft Outlook questions be sure to reach out to VForce your remote workforce and Microsoft 365 experts.