Google Calendar is an extremely efficient and powerful tool to keep track of events and appointments. Google Calendar offer various viewing options ranging from one day to one month.
Google Calendar is available both on the web and as an application on all smartphone systems and devices. This flexibility allows users to employ the platform they are most comfortable using. Google Calendar integrates smoothly with Gmail. Even mentioning setting up a meeting will trigger Google to automatically suggest a calendar item that is shared with individuals in the email if you desire such a setting.
Creating an event in Google Calendar is an easy and intuitive process. Google gives you a multitude of different configuration options when setting up your event. You can set up a recurring meeting and add attendees. When you invite others, they can RSVP to an event if they plan to attend. If the event location corresponds to an address recognized by Google Maps, users can easily click on that to easily navigate the event location. You can even choose a specific location for your event, such as the “second story meeting room.”
Create multiple calendarsGoogle Calendar as an application can support multiple calendars allowing users to create calendars for different purposes. For example, a user can have a work calendar, meetings calendar, and a personal calendar all within one account. Many people will use this feature and create a public calendar that can be used by their organization to see when they are busy. You can turn on and off calendars when needed and differentiate calendars by assigning them different colors.
Sharing calendarsYou can easily share any calendar with other Google Calendar users. Multiple calendars shine in this regard because a user can select a specific calendar to share instead of having to share everything. There are also multiple layers of access, from simply blocking out time when there is an event to giving another user edit rights to the calendar. This feature is great for small teams that need to have high scheduling flexibility and fast communication, but it also works for individuals scheduling meetings. The possibilities with multiple calendars and sharing them are endless.
Task ManagementAlthough Google has a standalone task extension in Gmail, Google Calendar can be a more effective tool to use as a to-do list and share with other individuals. You can use the “all-day” option to create tasks due on particular days; one can easily view all the upcoming tasks. Users can add location, attachments, and bullet points to specific tasks. Calendar integration with Google’s products is incredibly intuitive and powerful. Color-coding each task also makes management easier; plus, with the multiple calendars function, one can separate tasks from everything else in the calendar.
There is a task app built right into both Google Calendar and Gmail on the right-hand side menu. However, tasks are not built into Google Calendar on the mobile version, but on a separate Task app.
Any way of setting up tasks can come with a remainder function. With a reminder, tasks will remain on the calendar until the user marks it as complete. Reminders can be time-specific or day-specific, depending on user needs.