3 Virtual Communication Strategies That Will Make You More Efficient

As the pandemic rages on, it is imperative for businesses to effectively transition to cyberspace. Ensuring that your remote teams are communicating effectively will be paramount to the success of your transition from in-person to virtual working. This guide will provide three strategies to encourage more efficient virtual communication within your virtual workforce. 

Strategy #1: Laying a Strong Foundation for Virtual Communication 

Utilizing the right video conference software for your business can determine how effectively your employees are able to communicate. VForce has published several articles covering popular video conference softwares, and the perks that come with each. If you find yourself working largely with independent contractors, you may want to consider prioritizing the more socially connected (and free) Google Meet. Do you have to manage a network of people, or deal with a number of teams? Then it is likely you will find the highly organized structure of Microsoft Teams most beneficial for your business. Or, you may decide that the popularity and versatility of Zoom makes it the best option for your team.

When it comes to remote work and video conferencing, there is no golden standard. Take a moment, and assess what your priorities are before exploring the multitude of video conferencing softwares, so you can choose a software that you know will be the most conducive towards clear virtual communication with your workforce. 

Strategy #2: Embracing the Virtual Frontier 

Everything about peer-to-peer interaction in the workplace as we know it has fundamentally changed. Working from home has effectively eliminated any opportunities for spontaneous human interaction. Previously, employees found that the ability to step away from the quotidian banality of cubicle life, even if for only a few moments, was essential to them getting through the workday. Days of gathering around the water cooler are long gone, but water cooler culture has remained as an integral aspect of social interaction between coworkers. Encouraging virtual water cooler culture is as simple as promoting small talk before meetings and acknowledging birthdays, or as concerted as hosting an optional virtual cocktail hour. 

It is important, now more than ever, to be aware of the health and wellness of your employees.This can be tied to your switch from a daily commute to no commute, or interacting with humans to interacting with a monitor all day. There are new phenomena being discovered every day, directly resulting from the new norms and routines that dominate virtual work culture. Staying up to date on the latest information about keeping active and healthy while adapting to remote work is an effective way of maintaining a healthy and happy virtual workforce. 

There is no telling what the impact of society’s unprecedented shift online will have on communities and economies. From a democratic superstar-city exodus, to the radical new ways in which we approach public health, the only thing we can tell for certain is that change is imminent. Confronting change is inevitable; embracing change is actionable

Strategy #3: Communicating Clearly 

You have taken the first step by checking out this article, one of the many that VForce has to offer. The next step is to make sure that you are clear and focused when you communicate with your team. Keeping in mind that behavioral communication can become increasingly difficult to pick up across a screen, it is important to focus on the salience of your verbal and written virtual communication. For remote teams, interfacing with each other will most commonly be performed via email, phone and video conference. 

The average inbox is inundated by emails before noon. In order for your email to be effective at communicating its purpose, you have to take advantage of the subject line. Use it to spell out the contents of your email in a crisp, single line. When writing the body of your email, take care of how you carry out each sentence. Was it well written? Do you use passive communication? Are you consistent with your formatting? Consider how you might be able to truncate a sentence with the right word choice. Or, most importantly, take the time to read over and edit each email. How you type something out can read far differently than how it sounded in your head. 

Video conferencing will take up the majority of virtual communications between remote teams. It may be necessary to purchase a nice pair of noise-cancelling headphones, or a hi-fi mic if you have a quiet setting to work in. Investing in good quality audio electronics will significantly improve the quality of conversation that employees are able to have with you. However, the best microphone in the world will not make up for mumbling. So, you must also consider how you speak during a video conference call. If you use a clear tone of voice and take care to enunciate, your words will resound off the walls of your virtual workspace with resonance.

VForce is here to help you every step of the way while transitioning to working remotely. Take advantage of more of our tips and tricks for maximizing success and productivity for remote teams and virtual communications here.